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AR-Invoice is an invoice and tracking system that I developed a couple of years ago for my own business. Recently I have converted it to make it more “generic” in it’s use. When I say generic, I don’t mean plain or weak. It is a very powerful system that integrates 28 different forms over 11 different databases. When I used it only for my business I had my company information hard coded in there. I don’t know if “hard coded” is the correct terminology but hey, I’m just a dent guy that dabbles in databases. Anyway making it more generic involved a total rewrite of all of the databases in order to make it where someone can put their own company info, starting invoice numbers, etc into it.
AR-Invoice is a name that I made up that is short for Auto Reconditioning Invoices. I thought that it sounded catchy anyway. Now on to exactly what it is since I have been contacted by some people that think that it might be something it is not or are confused.
First of all what it isn’t: It is not any kind of an estimating program. I’ll leave that stuff to the big boys that are a lot smarter than me. It will work on invoicing hail damage since all repairs are broken down into panels but it is by no means any kind of estimating system. In other words you have to put your own prices in for each panel.
What it is. AR-Invoice consists of three parts. The actual program itself, the reports and the desktop integration. We will explain them one at a time.
The program is just a set of forms that you fill out to input the information into the correct databases. It’s just like your paper invoices, certain information goes in certain places. That’s all. The program installs and runs on a PPC which is a handheld device with Windows CE operating system. Sometimes called Pocket PC 2002 or Pocket PC 2003. It will not run on a laptop or a desktop. Well it can but that’s another time and place.
The reports is just that. They take the information out of the correct databases and arranges it into a viewable or printable format. It also runs on the PPC.
The desktop integration is basically a Microsoft Access database that takes the information from the PPC and then you can print reports from it. The desktop integration package is really not needed by most people as the actual program will print statements, etc on the spot.. It is only needed for the companies with more than one employee. What it does is tak the information off of all the PPC’s and installs it into one place. That way you can access all information from all of the techs from one place to print statements, figure payroll, etc.
This program is handheld specific which means it will not run on the handheld it is not "assigned" to. All it will do is take up precious space on it. Each handheld must have it's own license.
Only one Desktop Integration Package is needed per company. Like I said before, if you are a one man show it is not even needed. It is not required for the program to run at all and even if you have multible employees, it is not needed, just a very big convenience.
Everyone please welcome IJshalon to our community!
Current Quote
"I got the Ipaq and the program and all I can say is wow... I have been using quickbooks on my laptop in the van for the past two years and I love this program far better than quick books.."
